CONDITIONS OF ENTRY
1. Adjudicator/s
1.1 The adjudicator’s decision is final.
1.2 All enquiries relating to the conditions of the competition must be addressed to a member of the Organising Committee
1.3. Communication with the adjudicator before or during the eisteddfod by teachers, competitors or spectators is strictly forbidden. Teachers who have a request on behalf of a student must address this with the designated Eisteddfod Supervisor for the Session (and NOT with the adjudicator) in advance of the competition Section concerned. Failure to comply with this condition could lead to the disqualification of the competitor.
2. Organisation
2.1 The Lower Clarence Music Eisteddfod Committee reserves the right to appoint a substitute or additional adjudicator; to divide or combine any Section for programming purposes; to cancel any Section due to insufficient entries; to alter the competition times if necessary; and to amend the Program at any time without notice.
2.2 The majority decision of the Lower Clarence Music Eisteddfod Association Executive Committee in all questions and disputes shall be final.
2.3 The Lower Clarence Music Eisteddfod Association bears no responsibility for personal breach of copyright.
2.4 Every care will be taken for the participants safety but the organisation will not be held responsible for any Injury sustained by a competitor during the eisteddfod.
3. Age Requirements
3.1 All competitors must enter in the appropriate age group for all Sections. The age requirement is determined by the age the competitor is at the close of entry date.
3.2 Open Sections are open to all ages. In both solos and ensembles, competitors are permitted to enter both their age level Section and the Open Section, provided they perform in the Open Section at the appropriate standard for Open competition. As a guide, generally Open Section competition requires an advanced standard.
3.3 The eisteddfod committee reserves the right to see documentation to verify the school year level or age of the participant.
4. Entrants
4.1 Entrants must appear at the time set down in the Program for each Section.
4.2 Entrants requesting to change their program order of performance within a Section must seek permission from the Eisteddfod Supervisor for the session well in advance of the staging of the Section. Entrants are not permitted to perform their item outside the running time of the relevant Section.
4.3 Entrants must advise the Secretary of the Eisteddfod Committee at the earliest possible opportunity if withdrawing from a Section of the eisteddfod. Entry fees will not be refunded in this circumstance.
4.4 Entrants must provide their own accompanists or have accompaniment CDs in Sections where accompaniment CDs are allowed. There are a number of accompanists in this area who may be willing to accompany students in the eisteddfod. These arrangements and fee negotiations must be made by the entrants well in advance of the eisteddfod.
4.5 Entrants in solo sections may only compete once in any Section, except in the case of multi-instrument sections where competitors may compete multiple times provided each of the performances are on different instruments.
4.6 Entrants in Lieder may compete twice. as both a vocalist and a pianist, with the same or different partner.
5. Group Sections
5.1 Competitors may not compete more than once in any duet, trio, quartet or other ensemble within the same section unless performing on a different instrument.
5.2 In the Open Choral Section a competitor may not perform with more than two groups.
5.3 Competitors may only compete in one “Speaking Choir”.
5.4 Schools may combine to enter a Section provided there is no separate entry from any of the combining schools in the same Section.
6. Copyright
6.1 The Lower Clarence Music Eisteddfod supports copyright laws and the appropriate AMCOS forms are available from the Committee on request. However, competitors are responsible for abiding by these copyright laws.
6.2 It is important that all competitors and teachers realise their responsibilities regarding laws under the Australian Copyright Act 1968.
6.3 Adjudicator’s copy. The competitor must supply the adjudicator with a photocopy provided that the original is used by the competitor for the performance.
6.4 Competitor’s copy. If the competitor is not performing from memory, an original or licensed photocopy must be used in the performance.
6.5 Accompanist’s copy. The following conditions must be met before a photocopy can be made for an accompanist:
• The accompaniment part must be printed on the same page as the solo instrumental or vocal part/s. i.e. inseparable from the solo part.
• A single photocopy of the accompaniment may be made for use in a performance such as an eisteddfod.
• The single copy must be marked with the words “ACCOMPANIST’S COPY”.
7. Entries
7.1 The correct entry fees must accompany and match each entry form except schools’ entries which will be accepted without payment but an invoice will be issued. Entries to the eisteddfod competition will only be accepted if the fully completed Entry Form is accompanied by full payment of applicable fees. The Committee accepts no responsibility for cash sent in the mail.
7.2 Acceptance of an entry by the eisteddfod committee is conditional upon the competitor agreeing that the information supplied may be used for the promotion of the Lower Clarence Music Eisteddfod; that the competitor’s name may be published in the eisteddfod Program and results and/or photographs may be published in the media, including but not limited to: newspapers, newsletters, the eisteddfod website etc.
7.3 The Eisteddfod Committee reserves the right to refuse any entry.
7.4 Groups consisting of four or more performers must supply an ensemble name on the Entry Form.
7.5 For solos, duos and trios, individual names must be included on the Entry Form
7.6 It is the responsibility of the entrant to list the correct Section Numbers on the Entry Form. The Committee accepts no responsibility for incorrect entries received.
7.7 Entries received after the closing date will incur additional fees. Late entries will incur a fee of twice the amount published in the Schedule / Syllabus. Entries will not be accepted if received later than two weeks after the advertised closing date.
7.8 To be eligible to enter a Championship event, entrants must have performed in TWO other Sections for that instrument and must perform different pieces to those presented in earlier Sections. A high standard of performance is expected in Championship events. If the adjudicator considers that the standard has not been reached then the prize money and trophy may not be awarded.
7.9 Modification to any entry is NOT PERMITTED once the Program has been published on our website apart from withdrawal from an event or the eisteddfod.
8. Reports
8.1 Adjudication Reports may be collected from the Registration Desk after the conclusion of each Session or the adjudicator may choose to give them to you at the presentation.
9. Recorded Backing Music
9.1 Singing students, if they do not have access to a piano/guitar player to accompany them, are permitted to use a backing track (of piano, guitar or small instrumental group) for their performance. Orchestral backing tracks are not permitted nor are any vocals on the backing track permitted. Printed scores are required for the adjudicator of any backing track. The Eisteddfod Committee asks that teachers make every effort possible to provide a live music accompaniment, in keeping with the philosophy of desired flexibility and immediacy of live music making.
9.2 It is the responsibility of the entrant to provide the CD / Flash-drive, the player and the person to set up and manage the player for the item/s. The Eisteddfod Committee and / or volunteers are not responsible for this equipment or the management of the soundtrack. Backing tracks are an integral part of the entrant’s judged performance and therefore must be managed by the entrant. Problems with the equipment or its management may handicap the judged outcome of the performance.
10. Props
10.1 Dangerous props are forbidden. Glass, naked flame, objects thrown from the stage into the audience, liquid, powder or fine particles that may be difficult to remove from the stage or any other prop that may endanger entrants or audience are strictly prohibited.
10.2 All props must be of a suitable size and nature to allow for placement and removal quickly and with minimal disruption. Props, their placement, removal and storage are the responsibility of the entrant. The Eisteddfod Committee and / or its volunteers accept no responsibility for any loss or damage to these
items. All props must be removed from the performance space immediately after each performance.
11. Prizes
11.1 Prizes will not be awarded unless there is sufficient merit. Adjudicators have the authority to withhold or divide prizes and / or monies according to merit.
11.2 The Eisteddfod Committee reserves the right to replace cash prizes with certificates in any Sections that do not receive sponsorship.
12. Trophies
12.1 Perpetual trophies remain the property of the Lower Clarence Music Eisteddfod. These trophies will be kept by the Eisteddfod Committee and put on display in an appropriate location as chosen by the Eisteddfod Committee.
12.2 Section trophies and those presented in association with a perpetual trophy remain the property of the winner.
13. Protests
13.1 Any protest must be submitted in writing to the Eisteddfod Committee within one hour of the completion of the Session containing the Section to which the protest relates.
13.2 A fee of $20 must accompany the protest and this will be refunded if the protest is upheld.
14. General
14.1 Entrants, students or teachers may NOT rehearse on stage or use the provided instruments in any venue being used for the eisteddfod. A breach of this rule will lead to disqualification.
14.2 Still and video photography used during a performance may detrimentally affect the performer and their delivery of a successful performance, audience members are required to refrain from photographing competitors during their performance. Photography should never interfere with the performer’s efforts or the audience’s appreciation of the performance.
14.3 Mobile phones MUST be turned off during the competition and inside the performance venue.
14.4 Offensive words, lyrics, costumes or stage behaviour will lead to disqualification.
14.5 No person will be permitted to enter or leave the performance venue while an entrant is performing.
14.6 A copy of the sheet music must be provided for use by the adjudicator. Each copy is to be clearly marked With the applicable Entrant Number and Section Number. The copies of the music must be given to the volunteers at the Registration Table at the beginning of the applicable Session. Participation in the eisteddfod may be refused if these materials are not prepared and provided.
FOR THE COMPETITOR
• Please make sure that you have read and understand the Conditions of Entry.
• Make sure that you are excited about your performance/s in the Music
• Eisteddfod and looking forward to making wonderful music.
• Practice hard and prepare thoroughly for your performance/s.
• Make sure that your Entry Form is FULLY and CORRECTLY
completed and that it is submitted to the Eisteddfod Committee BEFORE the Closing Date.
• Make sure that you have your sheet music and copies all organised.
• Make sure that you have the required forms and information all completed and ready to hand in at the Registration Desk BEFORE your performance Session starts. You need to provide copies of your music marked with your Section No. and Competitor No. for each Section in which you are performing.
• You must report to the Registration Desk BEFORE you go into the hall.
• Talk to your teacher how to present yourself to the audience and the adjudicator as an important performer of music. For example :
– walk onto the stage area with confidence
– dress suitably for public performance
– know how to bow in appreciation of the audience applause
– thank your accompanist at the end of your performance (usually with a handshake)
• Don’t be late for your performance section
• Support you fellow competitors (e.g. applaud their performance)
• ENJOY being in the Lower Clarence Music Eisteddfod
To view the fees click here
To download forms click here